Ackley Recreation Club 
902 8th Ave. Ackley, Iowa 
641-847-3475
ackleyrec@gmail.com
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Rental

Ackley Recreation Club

902 8th Ave

Ackley, IA 50601

641-847-3475

www.ackleyrecclub.com

or visit us on Facebook

We sincerely welcome those of you wishing to utilize this facility. We will expend every reasonable effort to accommodate you and make your event a positive experience and the best it can be. Your special event is our specialty.

Respectfully yours,

The Board of Directors

Jill Schneck, Manager

Agreement of Policies and Rule of use



1.)    RENTAL OF THE ROOM   

The renter agrees to pay all rental charges unless stated differently. As the renter you will agree to pay 50% of the charges at time of booking and signing of this contract.

a)    When paying the rental fee 2 bartenders will be available for your party. The renter may request a 3rd bartender. The cost will be $15.00 per hour.



2.)    REFUND POLICY

Refund policy for cancellation is as follows:

      Cancel 60 days prior to event:                  Full refund

      Cancel less than 60 days of event:          ½ of deposit refunded



3.)    DAMAGE DEPOSIT-Renter shall be responsible for all costs of repairs or replacement of damaged items.

 The facility should be left in the same condition it was found in.

The renter agrees to pay a damage deposit of $100.00 with a separate check.

 The renter and the manager will inspect the facility prior to and after event to check for any damages. If there aren’t any damages your check will be returned to you.

a) The building and grounds shall be left in a clean and orderly condition at the end of the rental agreement. Failure to do so WILL result in a loss of part or all of your damage deposit and may cause you to incur additional charges for necessary cleanup after the event.

b) Brooms are provided for renters.  Please clean and sweep the entire facility. Please empty all trash cans in bathrooms, ballroom and kitchen.  For your convenience, dumpsters are located on north end of driveway. Replacement garbage bags and towels are located in maintenance closet north of bathrooms.  Wipe down all countertops, tables and chairs. Tables and chairs should be returned and stacked neatly against the wall. Outside debris must be picked up and thrown away. All beer bottles, cans, and glasses need to be brought back to the bar to be cleaned by the bartenders.




4.) DECORATING

 Nails, screws and tape are PROHIBITED to hang decorations on walls, ceiling, floors, doors or any other part of this facility or furniture.  Approved adhesive will be displayed at time of deposit. 

a) No rice, bird seed or sand is allowed in the facility. Open flames must be supervised at all times.

b) Unused chairs and tables need to be taken to the basement and returned to room during clean up.



5.)  LAWS

 Unlawful use of the facility is prohibited. Renter agrees to abide to all city ordinances, State of Iowa, and Federal Laws. NO FIREWORKS ARE ALLOWED.

a)    The Ackley Recreation Club employees will not be serving any type of alcohol to anyone under the age of 21.              

b)    The Ackley Recreation Club has the right to refuse service to anyone.

c)     All alcohol must be served by a pre-approved bartender.

d)    According to State Law it is the responsibility of the renter to supervise and eliminate underage drinking.



6.) SERVICE CHARGES

    There is a 15% handling charge on all alcohol that is ordered.

7.)  KITCHEN

a) The kitchen will remain open to the public except when the facility is rented for the entire day.

b)  When using the kitchen the renters are responsible to return it to the original state. This includes cleaning all surfaces and removal of trash.

c)  Towels, 2 electric roasters, 2 drink dispensers, and a coffee pot are available for renters use. Renters must supply their own serving utensils.

e) A walk through with manager, renter and caterer is MANDATORY 10 days prior to the event.


8.)  LIQUOR

ACCORDING TO STATE LAW ALL LIQUOR MUST BE PURCHASED THROUGH ACKLEY RECREATION CLUB.   ABSOLUTELY NO OUTSIDE ALCOHOL CAN BE BROUGHT ON THE GROUNDS.

 If caught you will be charged a fee of $100.00 and forfeit your damage deposit. The party will be asked to leave the grounds.

  

9.)  SMOKING

        NO SMOKING is allowed inside the rental facility. 



10.)  CONCLUSION

No guests are allowed on the golf greens or tee boxes. Children are not allowed in the kitchen, bar area or outside unsupervised. The ARC is not responsible for injuries. The renter is responsible for all damages.



The undersigned, herein known as the applicant, understands and agrees they assume all risk for loss, damage, liability, injury and fees incurred during the use of the ARC.

The renter further agrees they cannot hold ARC employees, board members, or customers liable of any loss, claims, liability or damage, and / or injury to people and property that in any way may be caused by the renter use or occupant of the building, or consumption of alcoholic beverage by applicant and guest while using or the occupying the building.   

The applicant further agrees to be personally responsible for any damage sustained to the grounds, building, furniture or equipment as a result of occupancy at ARC.

My signature certifies all information provided on this application is true. This includes the consumption of alcohol and that I am at least 21 years of age. I understand and agree that any misstatements or omissions of material facts herein may cause forfeiture of my deposit.


I hereby accept and agree to the terms as set forth above and to all terms set forth in the rental agreement.

Applicant __________________________________________________                                Date____________

Applicant___________________________________________________                              Date____________

Manager___________________________________________________                                Date_____________

ACKLEY RECREATION CLUB

PRICING SHEET



Full facility for weddings…     $450.00



Members price for their children or grandchildren…   $350.00



Extra day to set up … $100.00



Extra Day to take down … $100.00


ARC Employee clean up … $150.00

            (Renter removes all decorations and belongings)

Kegs of beer..  $200.00


Liquor or wine is subject to quantity and pricing.


All beer and liquor must be placed 2 weeks in advance for guaranteed delivery.

The rate includes the kitchen (but not the use of the grill or fryer) and the bartenders (see 1a for additional bartenders).




*** Also during golf season the public will be allowed in the clubhouse to sign in and make necessary purchases.

*** Ackley Recreation Club has the right to change rates at any time deemed necessary.






             
ACKLEY RECREATIONAL CLUB


                             
MONDAY, TUESDAY, WEDNESDAY, THURSDAY


                                                   
RENTAL RATES



Building area          # of Hours          Nonmember          Member           Charitable

                                    Rented                     Cost                     Cost                  Cost




Full Facility                   4                          $100.00                   $75.00                 $75.00



Full Facility                   6                          $150.00                   $112.50              $112.50



Full Facility                   8                         $200.00                   $150.00              $150.00





Ballroom with

Pass through bar       4                          $100.00                  $75.00                 $75.00



Ballroom with

Pass through bar        6                        $150.00                   $112.50                $112.50



Ballroom with

Pass through bar         8                        $200.00                   $150.00               $150.00





****Prices include full or partial use of the kitchen, but not the fryer or flat grill.

When renting the full facility, the bar will remain open to golf customers during season, but kitchen will be closed.



ACKLEY RECREATION CLUB


                            
FRIDAY, SATURDAY, SUNDAY & HOLIDAYS


                                                   
RENTAL RATES





Building Area          # of Hours          Nonmember          Member           Charitable

                                      Rented                  Cost                      Cost                    Cost



Full Facility                      4                       $250.00                $200.00               $200.00



Full Facility                      6                       $350.00                $275.00               $275.00



Full Facility                      8                       $450.00                 $350.00              $350.00




Ballroom with

Pass through bar          4                        $200.00               $162.50                  $162.50



Ballroom with

Pass through bar          6                        $250.00               $200.00                  $200.00



Ballroom with

Pass through bar          8                         $350.00               $275.00                  $275.00





****Prices include full or partial use of the kitchen, but not the fryer or flat grill.

When renting the full facility, the bar will remain open to golf customers during season, but kitchen will be closed.




ACKLEY RECREATION CLUB


                                                  
CONTRACT



Name of person or persons who will be holding this event.


_______________________________________________________



Type of Event: ______________________________________



Date of Event: _______________________________________



Times of the Event: ___________________________________



Set up for the Event: ____________________________________



Take down of the Event: _________________________________



Estimation of people for the Event: __________________________



Need for the Kitchen: _____________________________________

                If so items: _____________________________________



Name of Caterer (if Applies):______________________________



Entertainment: _________________________________________






ACKLEY RECREATION CLUB



CONTRACT




Total Rental Fee $_______________________



Rental Deposit (half of the total amount) $___________



Damage Deposit                                                    $100.00


________________________________________________________


This amount is due today at the signing

of this contract.



The other half of the rental agreement    $__________________

this is due 10 days before the event..


______________________________                          _____________

Signature of the Renter                                                    Date



_______________________________                        ______________

Signature of the ARC manager                                       Date




*** Any open bill such as kegs of beer or special liquor order needs to be paid in full 10 days before the event. If not taken care of there will be a 20% holding charge.

ACKLEY RECREATION CLUB



Other Rates



Class Reunions



             Any class graduating from the AGWSR school system, wishing to rent this facility for a class reunion will be charged a flat fee of $250.00. This includes Ballroom with pass through window and partial use of the kitchen. This is for the full day use.


Course Rental


            Rental for weekdays (Monday thru Fridays):                                   $400.00

                Course Closed and includes use of Ballroom & partial use of Kitchen

                        (New and Old rentals)

            “Grandfathered In” weekend tournaments:                            $400.00

                Course Closed and includes use of Ballroom & partial use of Kitchen

         

Bar Rental

       The bar is open to the public at all times unless rented as per rental rate agreement.

           

            Rental of bar                                                                            $50.00

             (Allows snack to be brought in)

 

            Rental of bar                                                                            $   0.00

              Must purchase food at ARC                           Minimum of       $100.00

 

 

           

      

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